This Workplace Health and Safety sheet uses colour-coded callouts for quick scanning. Tick the checkboxes and add notes as you go.
WHS Checklist — Database (NZ)
Requirement
Due date
Evidence link
Notes
Owner
Section
Status
Timeframe
Target timeframe: ~30–60 days for surveying and plans
Asbestos
Don’t know
30–60 days
Target timeframe: ~30–60 days
Hazardous Chemicals
Don’t know
30–60 days
Target timeframe: varies; initial gap analysis ~60–90 days
Major Hazard Facilities
Don’t know
60–90 days
Target timeframe: per project scheduling; readiness within ~30 days
Asbestos
Don’t know
30 days
Target timeframe: ~30–60 days; critical anchoring sooner
Earthquakes
Don’t know
30–60 days
Target timeframe: ~30–90 days depending on hazards
Hazardous Chemicals
Don’t know
Target timeframe: ~30–60 days to verify and rectify
Workplace and Facilities
Don’t know
30–60 days
Target timeframe: ~30–60 days; critical risks sooner
Hazardous Chemicals
Don’t know
30–60 days
Target timeframe: ~45–90 days depending on plant criticality
Earthquakes
Don’t know
45–90 days
Target timeframe: ~30 days to verify and schedule drills
Fire Safety
Don’t know
30 days
Target timeframe: ~30–60 days; authorisations per regulatory lead times
Plant and Structures
Don’t know
30–60 days
Target timeframe: ~14–30 days to train and embed expectations
Adverse Conduct
Don’t know
14–30 days
Target timeframe: ~14–30 days for active sites
Construction Work
Don’t know
14–30 days
Target timeframe: ~14–45 days based on inspection findings
Electrical Risks
Don’t know
14–45 days
Target timeframe: ~30–60 days depending on exposure
Hazardous Work
Don’t know
30–60 days
Target timeframe: ~30–45 days for risk-specific controls
Workplace and Facilities
Don’t know
30–45 days
Target timeframe: ~60 days then quarterly
Duty Holder Consultation
Don’t know
60–90 days
Target timeframe: ~30–60 days depending on control complexity
Risk and Hazard
Don’t know
30–60 days
Target timeframe: immediate on receipt; readiness within ~14 days
Investigations and Enforcement
Don’t know
0–1 day
Target timeframe: ~30 days to formalise channels
Engagement
Don’t know
30 days
Target timeframe: ~30–45 days
Engagement
Don’t know
30–45 days
Target timeframe: procedure readiness within ~14 days
Investigations and Enforcement
Don’t know
14–30 days
Target timeframe: immediate 0–1 day; procedure readiness within ~14 days
Notifiable Events
Don’t know
0–1 day
Target timeframe: ~14–30 days to document and communicate
Engagement
Don’t know
14–30 days
Target timeframe: ~30–45 days to set MOUs/interfaces
Duty Holder Consultation
Don’t know
30–45 days
Target timeframe: ~90 days and then recurring
Risk and Hazard
Don’t know
90 days
Target timeframe: ~60 days to gap‑close and embed procedures
WHS Management System
Don’t know
30–60 days
Target timeframe: ~45 days to validate risk registers and controls
Duties
Don’t know
45–90 days
Target timeframe: ~30 days to evidence due diligence processes
Duties
Don’t know
30 days
Target timeframe: ~30 days to complete baseline review
Risk and Hazard
Don’t know
30 days
Target timeframe: ~60–90 days to establish or refresh system documents
WHS Management System
Don’t know
60–90 days
Target timeframe: ~45 days to deliver priority training
WHS Management System
Don’t know
45–90 days
Target timeframe: ~30 days to confirm interfaces and controls
Duties
Don’t know
30 days
Ongoing thereafter
Overview
Not Assessed
90 days
Target timeframe: ~90 days to run audit cycle and reviews
WHS Management System
Don’t know
90 days
Target timeframe: ~60 days to confirm baseline compliance; ongoing monitoring
Overview
Don’t know
60–90 days
Don’t know
Meets requirement
Needs work
Not Assessed
No Status
Control and limits on asbestos work; exposure below standards; ACM identified and registered; management plans
Asbestos
30–60 days
Classification, SDS, packaging, labelling, inventory, signage, storage, handling, spills, emergency response, hazardous atmospheres, exposure standards
Hazardous Chemicals
30–60 days
Threshold notifications, design notices, policies, SMS, emergency plans, safety assessments, safety cases, community information, engagement, compliance with designation
Major Hazard Facilities
60–90 days
Licensing, removal control plans, notifications, information, access control, decontamination, disposal, clearances, air monitoring
Asbestos
30 days
Earthquake procedures, building requirements, secure objects, protect energy systems, control dust and asbestos exposure post‑event
Earthquakes
30–60 days
Health monitoring, training, safe pipelines and certification if applicable, lead risk management, worker information, test certification where required
Hazardous Chemicals
Safe environment, access and egress, fixtures and plant; welfare, emergencies, first aid
Workplace and Facilities
30–60 days
Authorised gasfitting, certification, SMS addressing gas risk; incident notification and response
Hazardous Chemicals
30–60 days
Eliminate or minimise risks from plant and structures
Earthquakes
45–90 days
Emergency plans, evacuation schemes, training and drills
Fire Safety
30 days
Additional controls, records, authorisations for specified high‑risk plant
Plant and Structures
30–60 days
No adverse actions, coercion, inducement, or misrepresentation on WHS matters
Adverse Conduct
14–30 days
Manage construction risks, small site controls, excavation, electrical risks, notifiable work, inductions
Construction Work
14–30 days
Certification, controls near energised parts, RCDs, circuit protection, damp use, tagging, overhead/underground lines
Electrical Risks
14–45 days
Falls, hazardous manual tasks, noise, confined spaces, PPE
Hazardous Work
30–60 days
Manage remote/isolated work, raised loads, falling objects, drowning, engulfment, young people
Workplace and Facilities
30–45 days
Monitor and review shared arrangements
Duty Holder Consultation
60–90 days
Control implementation and monitoring
Risk and Hazard
30–60 days
Comply with notices and undertakings within timeframes
Investigations and Enforcement
0–1 day
Engage workers and HSRs throughout risk management
Engagement
30 days
Support work groups, HSR elections, committees; maintain rep lists
Engagement
30–45 days
Cooperate with inspectors and H&S medical practitioners
Investigations and Enforcement
14–30 days
Notify WorkSafe immediately; preserve site until directed
Notifiable Events
0–1 day
Issue resolution, lawful cessation processes; PINs and inspector reviews
Engagement
14–30 days
Consult, cooperate, coordinate with other duty holders
Duty Holder Consultation
30–45 days
Periodic review of controls and system effectiveness
Risk and Hazard
90 days
Implemented programmes and procedures
WHS Management System
30–60 days
Manage risks arising from work
Duties
45–90 days
Officers exercise due diligence
Duties
30 days
Hazard identification and risk assessment
Risk and Hazard
30 days
Systematic WHS approach, policy, objectives, plan, targets, indicators
WHS Management System
60–90 days
Training, instruction, supervision for competence
WHS Management System
45–90 days
Ensure others are not put at risk by work
Duties
30 days
Audits, management review, performance monitoring
WHS Management System
90 days
Comply with HSW Act 2015 and related regulations
Overview
60–90 days
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